Best AI Productivity Tools in 2026: 10 Top Apps Tested
⚡ Quick Picks — Best Tools in 2026
- 🥇Best Overall: Notion AI — Best all-in-one workspace AI — docs, projects, databases, and Q&A in a single tool
- 🤖Best AI Assistant: ChatGPT — Most capable general assistant for research, writing, analysis, and ad-hoc tasks
- 📅Best for Scheduling: Motion — Auto-schedules tasks, meetings, and projects across your calendar with re-planning on the fly
- 🎙️Best AI Meeting Notes: Granola — Cleanest, fastest meeting note-taker in 2026 — runs locally with no bot in the call
- ⚡Best for Automation: Zapier Agents — Connects 7,000+ apps with AI agents that act on your behalf, not just trigger zaps
Table of Contents
AI productivity tools stopped being a novelty in 2024 and became table stakes by 2026. The category now spans five distinct workflows: workspace AI (Notion, Coda, ClickUp Brain) where the assistant lives next to your docs and tasks; general assistants (ChatGPT, Claude, Gemini) for research, writing, and analysis; AI calendar and task managers (Motion, Reclaim, Sunsama) that re-plan your day automatically; meeting tools (Granola, Fathom, Otter) that turn calls into structured notes and actions; and automation platforms (Zapier Agents, Make, n8n with AI nodes) where agents do work across your stack while you sleep.
Three shifts reshaped the leaderboard in 2025–2026. First, MCP (Model Context Protocol) made it trivial for any tool to read your calendar, email, docs, CRM, and tickets — context quality jumped across the board. Second, the leading models (Claude Sonnet 4.5, GPT-5.1, Gemini 2.5 Pro) became reliable enough for multi-step agentic work, so 'AI does the task' is no longer a demo. Third, on-device and private deployments (Apple Intelligence, Granola's local processing, Microsoft Copilot's EU Data Boundary) finally satisfied the privacy concerns that kept regulated industries on the sidelines.
Over 110+ hours between March and May 2026, we tested 10 leading tools on the same five real workflows: planning a 2-week product sprint, drafting and shipping a multi-channel marketing brief, processing a 47-call interview backlog into a research report, automating a weekly client reporting pipeline, and running a personal 'inbox-zero plus deep work' day. We benchmarked time saved, output quality, integration depth, reliability, privacy, and the prices teams actually pay after usage caps.
This guide is for: knowledge workers, founders and operators, project managers, marketing and ops teams, and anyone evaluating an AI productivity stack in 2026.
How We Chose the Best Tools
We tested 10 tools over 110+ hours during Mar–May 2026, scoring each across these dimensions:
Best Tools at a Glance (2026)
Click any tool name for our full in-depth review.
| Tool | Best For | Rating | Starting Price | Trial | Pick | |
|---|---|---|---|---|---|---|
| N Notion AI | Teams and individuals | 9.5/10 | $10/user/mo (workspace) + AI included on Business | ✅ Free plan + AI trial credits | Best Overall | Try Free → |
| C ChatGPT | Anyone | 9.4/10 | $20/mo | ✅ Free tier (GPT-5 mini) | Best AI Assistant | Try Free → |
| M Motion | Founders | 9.1/10 | $19/user/mo | ✅ 7-day free trial | Best for Scheduling | Try Free → |
| G Granola | Knowledge workers | 9.0/10 | $18/user/mo | ✅ Free for first 25 meetings | Best AI Meeting Notes | Try Free → |
| Z Zapier Agents | Operators and small teams | 8.9/10 | $30/mo (Agents add-on) | ✅ Free tier (limited tasks) | Best for Automation | Try Free → |
| M Microsoft 365 Copilot | Enterprise teams already standardized on Microsoft 365 (Outlook | 8.7/10 | $30/user/mo | ✅ Free tier (Copilot Chat) | Try Free → | |
| C Claude | Knowledge workers | 8.6/10 | $20/mo | ✅ Free tier | Try Free → | |
| R Reclaim.ai | Individuals and teams | 8.4/10 | $10/user/mo | ✅ Free plan | Try Free → | |
| G Gemini in Google Workspace | Teams standardized on Google Workspace (Gmail | 8.2/10 | $22/user/mo (Workspace Business + Gemini) | ✅ Free trial available | Try Free → | |
| C ClickUp Brain | Teams already on ClickUp | 8.0/10 | $7/user/mo (Unlimited) + Brain $7/user/mo | ✅ Free Forever plan | Try Free → |
Prices verified May 2026.
#1. Notion AI — The best all-in-one productivity AI in 2026 — Notion AI 3.0 turned the workspace into an active assistant, not just an editor.
Notion AI
AI ProductivityBest For: Teams and individuals who want one workspace for docs, projects, and AI Q&A across all of it
Pricing: From $10/user/mo (workspace) + AI included on Business · Free Trial: ✅ Free plan + AI trial credits
Notion AI 3.0 (released late 2025) was the upgrade that pulled Notion clearly ahead in workspace AI. The new agent layer can plan multi-step work across your databases — 'find every overdue Q2 deliverable, draft a status update, and post it in the project page' is a single prompt now, not five steps. Notion AI Search reads across every page, database, and connected source (Google Drive, Slack, Linear, GitHub, Gmail) and answers with citations. Writing, summarization, translation, and table autofill are all polished and fast. For teams already standardized on Notion, AI is now bundled into Business and Enterprise — making the per-seat math much friendlier than the 2024 add-on pricing.
Key Features
- Notion AI Agent: Multi-step agent that reads, writes, and updates pages and databases on your behalf
- AI Search (Q&A): Cited answers across your entire workspace plus connected Google Drive, Slack, Linear, GitHub, Gmail
- Database Autofill: AI fills custom properties (summary, status, tags, owner) across rows in bulk
- Meeting Notes: Transcribes and summarizes meetings with action items linked back to project pages
- Writing & Translation: In-line drafting, rewriting, summarization, and translation across 15+ languages
- Custom AI Blocks: Reusable prompt blocks teams can drop into templates for consistent outputs
✅ Pros
- • Best all-in-one workspace AI in 2026 — replaces three or four standalone tools for many teams
- • AI Search across workspace + connected apps is genuinely useful, not a demo
- • Bundling AI into Business plan ($20/user/mo) makes total cost competitive with standalone tools
- • Agent layer handles real multi-step work (status updates, weekly reports, project reshuffles)
- • Strong template ecosystem — easy to roll out across a team
❌ Cons
- • Best value requires being on the Business plan ($20/user/mo) — Plus users still pay separately
- • Database performance still degrades on very large workspaces (10k+ rows in active views)
- • Agent reliability varies on multi-database operations — review before committing changes
- • Mobile app AI features lag the desktop experience
Pricing
| Plan | Price | Key Limit |
|---|---|---|
| Free | $0/mo | Personal use, limited blocks, AI trial credits |
| Plus | $10/user/mo | Unlimited blocks for teams; AI add-on $8/user/mo |
| Business | $20/user/mo | Notion AI included, SSO (SAML), private teamspaces |
| Enterprise | Custom | Audit logs, advanced security, customer-managed encryption keys |
Pricing last verified: May 2026
Bottom line: If you already use Notion or you're picking a workspace for a team in 2026, Notion AI is the highest-leverage AI productivity tool you can adopt. It replaces a handful of standalone tools and gets stronger every quarter.
🔗 Affiliate link — we may earn a commission
#2. ChatGPT — The most capable general-purpose AI assistant in 2026 — GPT-5.1 plus agents, projects, and connectors make it a true productivity multiplier.
ChatGPT
AI ProductivityBest For: Anyone who wants the most capable general AI assistant for research, writing, analysis, and ad-hoc tasks
Pricing: From $20/mo · Free Trial: ✅ Free tier (GPT-5 mini)
ChatGPT in 2026 is no longer just a chatbot. The 2025–2026 product line added Projects (persistent context per workstream), Agents (multi-step browsing, file work, and app actions), Connectors (Gmail, Drive, GitHub, Outlook, SharePoint), and Advanced Voice Mode for hands-free use. GPT-5.1 (the default model) handles writing, research, analysis, and code at quality that's competitive with anything else on the market, with GPT-5.1 Thinking and o4 reasoning models available for hard tasks. ChatGPT remains the productivity tool most people in our testing pool open most often — it's the assistant by which we now measure all the others.
Key Features
- GPT-5.1 + Reasoning Models: Default GPT-5.1 with on-demand GPT-5.1 Thinking and o4 for hard analysis and research tasks
- Agents: Multi-step agent that browses, fills forms, runs code, and edits files autonomously
- Projects: Per-workstream contexts with their own files, instructions, memory, and chat history
- Connectors: Gmail, Google Drive, Outlook, SharePoint, GitHub, Linear, and more — read your real work
- Canvas + Code Interpreter: Side-by-side document and code editing with live execution and revision tracking
- Advanced Voice Mode: Low-latency natural voice conversations — useful for brainstorming and hands-free work
✅ Pros
- • Most capable general assistant in 2026 — broadest set of tasks done well
- • Agents reliably complete real multi-step work (research, ops, light data tasks)
- • Projects and Connectors finally close the 'context' gap with workspace tools
- • Free tier is genuinely useful — GPT-5 mini covers a lot of casual use
- • Mobile and Mac apps are the most polished assistant clients in the category
❌ Cons
- • Plus tier hits message caps on heavy days; serious users need Pro ($200/mo) or Business
- • Connectors require admin setup on Business / Enterprise — not instant for self-serve users
- • Privacy posture is fine on Business / Enterprise but consumer plans still train by default unless opted out
- • Agent reliability still varies on long-horizon, brittle web workflows
Pricing
| Plan | Price | Key Limit |
|---|---|---|
| Free | $0/mo | GPT-5 mini, limited GPT-5.1, basic voice, no connectors |
| Plus | $20/mo | GPT-5.1, agents, projects, connectors, advanced voice, canvas |
| Pro | $200/mo | Unlimited GPT-5.1, priority access to o4, longer agent runs |
| Business / Enterprise | $25–$60/user/mo | SSO, no training on data, admin console, audit logs, EU data residency |
Pricing last verified: May 2026
Bottom line: If you only adopt one AI tool in 2026, make it ChatGPT Plus or Business. It's the most capable general assistant, the most-used productivity tool in our cohort, and the easiest single upgrade to your weekly throughput.
🔗 Affiliate link — we may earn a commission
#3. Motion — The best AI calendar and task manager in 2026 — auto-scheduling actually works at scale, and re-planning is fast.
Motion
AI ProductivityBest For: Founders, executives, and individuals with packed calendars who want their day auto-scheduled and re-planned
Pricing: From $19/user/mo · Free Trial: ✅ 7-day free trial
Motion is the AI calendar and task tool that does what every productivity app promised: it looks at your tasks, deadlines, meetings, and working hours and lays out your day. When something slips, it re-plans the rest of the week in seconds. The 2025 'Motion Projects' release added Gantt-style project planning that the AI keeps current automatically — change a task duration and downstream dates shift across the whole project. Calendar integrations cover Google, Microsoft, and Apple; task integrations cover Notion, Linear, Jira, Asana, and Slack. For the busy operator profile (multiple projects, lots of meetings, hard deadlines), Motion saves the most measured time of any tool we tested in 2026.
Key Features
- Auto-Scheduling: AI lays out tasks across your calendar respecting deadlines, durations, dependencies, and working hours
- Smart Re-Planning: When meetings or tasks shift, Motion re-plans downstream work automatically
- Project Planner: Gantt-style project view with AI-managed dependencies and timelines
- Meeting Booking: Calendly-style booking pages that respect your real workload, not just open slots
- Mobile + Desktop Apps: Native apps for iOS, Android, macOS, Windows with offline support
- Team Workspaces: Shared projects, capacity views, and team scheduling
✅ Pros
- • Auto-scheduling is the real deal — saves 5–10 hours/week of planning for the heavy-meeting profile
- • Re-planning when things slip is the killer feature — no other tool handles it as gracefully
- • Project Planner closes the 'tasks vs projects' gap that breaks most personal task tools
- • Booking pages aware of real workload prevent overcommitting
- • Strong mobile experience — most calendar tools fall apart on phone
❌ Cons
- • Pricing is high ($19+/mo) for individuals coming from free task apps
- • Steep learning curve — first week feels like fighting the AI before you trust it
- • Best with everything in Motion; partial adoption (e.g. tasks elsewhere) reduces value
- • Limited customization on calendar visuals compared to Fantastical or Cron
Pricing
| Plan | Price | Key Limit |
|---|---|---|
| Individual | $19/mo (annual) / $34/mo | Auto-scheduling, projects, booking pages, all integrations |
| Business Standard | $12/user/mo (annual) | Team workspaces, shared projects, admin controls |
| Business Pro | $20/user/mo (annual) | Workflows, advanced project planning, priority support |
| Enterprise | Custom | SSO, audit logs, dedicated CSM, SLA |
Pricing last verified: May 2026
Bottom line: If your week is dominated by meetings and shifting deadlines, Motion is the highest-ROI AI productivity tool you can adopt in 2026. For lighter task loads, a simpler tool like Sunsama or Reclaim may fit better.
🔗 Affiliate link — we may earn a commission
#4. Granola — The best AI meeting note-taker in 2026 — local recording, no bot in the call, and notes that read like a human wrote them.
Granola
AI ProductivityBest For: Knowledge workers who want fast, clean meeting notes without a bot joining their calls
Pricing: From $18/user/mo · Free Trial: ✅ Free for first 25 meetings
Granola is the meeting tool that fixed everything that annoyed people about Otter, Fireflies, and Fathom: no awkward bot in the call, audio captured locally on your Mac/Windows machine, notes generated from your own typed scaffolding plus the AI transcript. The 2025–2026 product matured fast — Granola now supports multi-language transcripts, custom note templates per meeting type, integrations with Notion, Linear, Slack, HubSpot, Salesforce, and a 'Granola Folders' feature that auto-tags and groups meetings (1:1s, customer calls, hiring loops). For anyone in 5+ meetings/day, it's the cleanest, fastest note experience in 2026.
Key Features
- No-Bot Recording: Audio captured locally — no bot joins your call, no extra participant for guests to see
- Hybrid Notes: AI enhances your typed scaffolding instead of replacing it — notes still feel like yours
- Custom Templates: Per-meeting templates (1:1, sales, interview, retro) the AI fills in to your style
- Folders + Auto-Tagging: Meetings auto-grouped by participant, project, or type with AI tagging
- Integrations: Notion, Linear, Slack, HubSpot, Salesforce, Google Docs — push notes and actions automatically
- Ask Granola: Cross-meeting Q&A: 'what did Acme commit to in the last three calls?' answered with citations
✅ Pros
- • No bot in the call is a real differentiator — guests never know it's running
- • Local recording means audio doesn't leave your machine until you choose to sync
- • Notes read like a thoughtful human's, not a transcript dump
- • Cross-meeting Q&A is genuinely useful for sales, hiring, and customer research workflows
- • Free tier (25 meetings) is enough to fully evaluate
❌ Cons
- • Mac and Windows desktop apps only — no in-browser or mobile recording (mobile is read-only)
- • Doesn't work for calls you're not on (no async upload of others' recordings on lower tiers)
- • Pricing per-seat adds up for large GTM teams vs server-side competitors
- • Limited admin controls vs Otter / Fireflies for large enterprise rollouts
Pricing
| Plan | Price | Key Limit |
|---|---|---|
| Free | $0 | 25 meetings total, basic templates, personal use |
| Individual | $18/mo | Unlimited meetings, custom templates, integrations, Ask Granola |
| Business | $14/user/mo (annual) | Team folders, shared templates, admin controls |
| Enterprise | Custom | SSO, advanced security, customer-managed retention, dedicated support |
Pricing last verified: May 2026
Bottom line: If you take meeting notes for a living — sales, customer success, hiring, research, or product — Granola is the best meeting tool in 2026. For pure transcription at the lowest cost, Otter still wins.
🔗 Affiliate link — we may earn a commission
#5. Zapier Agents — The best no-code AI automation platform in 2026 — agents that reason across 7,000+ apps, not just trigger zaps.
Zapier Agents
AI ProductivityBest For: Operators and small teams who want AI agents that act across 7,000+ apps without writing code
Pricing: From $30/mo (Agents add-on) · Free Trial: ✅ Free tier (limited tasks)
Zapier Agents (GA late 2025) is what Zapier should always have been — agents that reason about your goal, then call the right apps in the right order, instead of brittle predefined zaps. Tell an agent 'when a new lead fills our HubSpot form, research the company, write a personalized intro email, schedule a follow-up task in Linear, and notify #sales in Slack' and it figures out the steps. Underneath sits Zapier's 7,000+ app library and 25,000+ pre-built actions, which is still the broadest in the category. The product mixes deterministic Zaps (for known flows), Agents (for fuzzy ones), and Tables / Interfaces (for state and UI). For non-engineers running ops, it's the most powerful tool in 2026.
Key Features
- AI Agents: Goal-driven agents that pick and chain Zapier actions across 7,000+ apps
- Zaps + Tables + Interfaces: Deterministic automations, a built-in database, and simple internal UIs in one platform
- Chatbots: Build internal AI chatbots with access to your Zapier actions and data
- Canvas (Process Mapping): Visual diagram of all your automations across teams — strong for ops governance
- MCP Support: Expose Zapier actions to Claude, ChatGPT, Cursor and other MCP clients (2026)
- Enterprise Controls: SSO, SAML, role-based access, audit logs, data residency, customer-managed keys
✅ Pros
- • Largest app library in the category — almost everything you use is already integrated
- • Agents reliably handle multi-app workflows that would have needed 5–10 chained zaps before
- • Tables + Interfaces let you build small internal apps without a dev — huge for ops teams
- • MCP support means your Zapier actions are now usable from any AI assistant
- • Strong governance features (Canvas, SSO, audit) for larger teams
❌ Cons
- • Pricing scales with task count — heavy agentic use can get expensive fast
- • Agents add-on is separate from base Zapier subscription — total cost adds up
- • Newer agents are powerful but less predictable than classic Zaps — needs review
- • Less suited to event-driven, high-throughput workflows than n8n or Make at scale
Pricing
| Plan | Price | Key Limit |
|---|---|---|
| Free | $0/mo | 100 tasks/mo, 5 single-step Zaps, limited agent runs |
| Professional | From $20/mo | Multi-step Zaps, premium apps, webhooks, paths |
| Agents Add-On | From $30/mo | AI agents with reasoning over your Zapier actions and connected apps |
| Team / Enterprise | From $69/mo / Custom | Shared workspaces, SSO, audit logs, advanced security, SLA |
Pricing last verified: May 2026
Bottom line: If you run ops, marketing, or revenue and you don't write code, Zapier Agents is the highest-ROI automation platform in 2026. For technical teams with high throughput, n8n with AI nodes is a leaner alternative.
🔗 Affiliate link — we may earn a commission
#6. Microsoft 365 Copilot — The right pick for Microsoft 365 shops in 2026 — deep integration, EU Data Boundary, and Copilot Studio for custom agents.
Microsoft 365 Copilot
AI ProductivityBest For: Enterprise teams already standardized on Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint)
Pricing: From $30/user/mo · Free Trial: ✅ Free tier (Copilot Chat)
Microsoft 365 Copilot in 2026 is the assistant for organizations standardized on Outlook, Teams, Word, Excel, PowerPoint, and SharePoint. Copilot spans the productivity apps (drafting in Word, modeling in Excel, summarizing Teams calls, triaging Outlook), Copilot Pages (collaborative AI canvas), and Copilot Studio (low-code platform for building custom agents). The Microsoft Graph integration is the moat — Copilot reads your real org data with respect to permissions. As a raw assistant it trails ChatGPT and Claude, but in Microsoft-heavy enterprises it's the right choice.
#7. Claude — The most thoughtful AI assistant in 2026 — Sonnet 4.5 + Projects + Artifacts make Claude the writer's pick.
Claude
AI ProductivityBest For: Knowledge workers who want the most thoughtful AI assistant for long-form writing, research, and analysis
Pricing: From $20/mo · Free Trial: ✅ Free tier
Claude (Anthropic) is the assistant most writing- and research-heavy testers prefer in 2026. Sonnet 4.5 is the strongest current model for long-form drafting, structured analysis over big documents, and steerable rewriting; Opus 4.5 (on Max) is the heavyweight for hard reasoning. The product layer matured fast: Projects with files and custom instructions, Artifacts for live document/code editing, Computer Use for limited UI actions, and MCP integrations for connecting to your real tools.
#8. Reclaim.ai — The best lightweight AI calendar tool in 2026 — easier to adopt than Motion, with strong habit and team scheduling features.
Reclaim.ai
AI ProductivityBest For: Individuals and teams who want lightweight AI calendar blocking and habit protection without Motion's complexity
Pricing: From $10/user/mo · Free Trial: ✅ Free plan
Reclaim is the AI calendar tool to pick if Motion feels like too much. It auto-blocks time for tasks, defends recurring habits (deep work, gym, lunch), schedules 1:1s within your real availability, and keeps a smart sync between work and personal calendars. It does less than Motion (no project Gantt, lighter task management), but it's faster to onboard and friendlier on price.
#9. Gemini in Google Workspace — The default AI productivity layer for Google Workspace in 2026 — Gemini 2.5 Pro inside Gmail, Docs, Sheets, and Meet.
Gemini in Google Workspace
AI ProductivityBest For: Teams standardized on Google Workspace (Gmail, Docs, Sheets, Drive, Meet)
Pricing: From $22/user/mo (Workspace Business + Gemini) · Free Trial: ✅ Free trial available
Gemini in Google Workspace is what Microsoft Copilot is for M365 — the assistant baked into the apps your team already lives in. Gemini 2.5 Pro is bundled into Workspace Business and Enterprise plans, with Gems (custom assistants), Help me write / organize / visualize across Docs, Sheets, Slides, and Vids, and 'Take Notes for Me' in Meet.
#10. ClickUp Brain — The best ClickUp-native AI in 2026 — useful if you're already on ClickUp, less compelling otherwise.
ClickUp Brain
AI ProductivityBest For: Teams already on ClickUp who want AI bundled into their existing project management workspace
Pricing: From $7/user/mo (Unlimited) + Brain $7/user/mo · Free Trial: ✅ Free Forever plan
ClickUp Brain is the AI layer inside ClickUp's all-in-one work platform (tasks, docs, whiteboards, chat, time tracking, goals). The 2025–2026 release added Brain Agents (multi-step automations across ClickUp objects), AI Knowledge Manager (Q&A across your tasks, docs, and connected sources), and AI StandUps (auto-generated daily/weekly updates from team activity).
How to Choose the Right Tool for You
Pick your stack by workflow, not by brand — most people need 2–3 tools, not one
There is no single best AI productivity tool in 2026 because the category covers five different jobs: workspace AI (Notion, Coda, ClickUp Brain), general assistants (ChatGPT, Claude, Gemini), calendar/task AI (Motion, Reclaim, Sunsama), meeting AI (Granola, Fathom, Otter), and automation (Zapier Agents, Make, n8n). The most productive people in our cohort run one tool from at least two of these categories — typically a workspace + an assistant, or an assistant + a calendar tool + a meeting tool. Pick by your dominant workflow first, then add adjacent tools only when the gap is real.
Total cost is more than the sticker price — model usage caps and add-ons before you commit
Most leading AI productivity tools in 2026 mix per-seat pricing with usage caps (ChatGPT Plus message limits, Notion AI requests, Zapier tasks, Motion seats). Heavy users hit caps in days, not months. Before adopting a tool, model expected usage: how many agentic runs per day, average task complexity, integrations used, and whether the included quota covers it. For teams, also check whether 'AI is included' or 'AI is a separate add-on' — Notion bundles it on Business, Microsoft and ClickUp charge separately. The cheapest sticker isn't always the cheapest total.
Privacy and data residency finally matter — verify training opt-out and EU/US controls
AI productivity tools see your real work — calendar, email, customer data, internal docs, contracts. In 2026, the controls to verify before adoption are: training opt-out (does the vendor train on your data?), data retention (zero retention vs short logs), data residency (US, EU, regional), SOC 2 Type II / ISO 27001 / ISO 42001, and IP indemnification for AI outputs. Microsoft 365 Copilot, Google Workspace + Gemini, Notion Enterprise, ChatGPT Business / Enterprise, and Claude Team / Enterprise have the strongest combined posture. For consumer plans (ChatGPT Free/Plus, Gemini App), assume training-on by default unless you opt out — fine for personal use, not for confidential work.
Adoption is the real bottleneck — pick tools your team will actually open daily
We've watched many teams pay for AI tools nobody opens after week two. The 2026 winners share three traits: the AI lives where work already happens (not in a separate tab), it shows visible value in the first session, and it gets out of the way when not asked. Notion AI wins because Notion is already the workspace. Granola wins because nobody has to invite a bot. Motion wins once you let it own the calendar — but it requires committing for two weeks. When evaluating, do a structured 5-day trial with the people who will actually use it — not just the buyer.